Privacy Policy

Last Updated: 30/03/2026

1. Introduction

Collins Search (“we”, “us”, “our”) is committed to protecting your personal data and maintaining the highest standards of privacy and data protection.

This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you interact with us, including via our website (www.collins-search.com), our recruitment services, and any affiliated divisions of our business, including but not limited to Matchly (www.matchly.me).

2. Scope of This Policy

This policy applies to all personal data processed by Collins Search across all business activities, platforms, and divisions, whether collected directly from you or from third parties.

By engaging with us, you acknowledge that your data may be processed in accordance with this policy across our group and affiliated business functions where relevant.

3. Information We Collect

We may collect and process the following categories of personal data:

a) Identification Data

  • Full name

  • Nationality

b) Contact Data

  • Email address

  • Phone number

  • Location

c) Professional Data

  • CVs and employment history

  • Qualifications and professional credentials

  • References and background information

d) Compensation Data

  • Salary, bonus, and benefits information

e) Communication Data

  • Correspondence with us (email, phone, messaging platforms)

  • Notes from interviews, meetings, and assessments

f) Technical Data (where applicable)

  • IP address

  • Browser type

  • Website usage data via cookies

We may also collect personal data from third parties, including:

  • Clients

  • Referees

  • Publicly available sources (e.g. LinkedIn or company websites)

  • Professional networks and referrals

4. How We Use Your Data

We process your personal data for the following purposes:

  • Delivering recruitment, executive search, and talent advisory services

  • Identifying, assessing, and presenting candidates for roles

  • Facilitating introductions between candidates and clients

  • Communicating with you regarding opportunities, services, and insights

  • Managing ongoing relationships with candidates, clients, and partners

  • Operating, improving, and developing our business and services across all divisions, including Matchly

  • Maintaining internal records and ensuring service quality

  • Complying with legal, regulatory, and professional obligations

We apply principles of data minimisation and only process data that is relevant and necessary.

5. Legal Basis for Processing

We rely on the following legal bases, as applicable:

  • Consent: where you have explicitly provided permission

  • Contractual necessity: where processing is required to deliver services to you or at your request

  • Legitimate interests: including recruitment activities, business development, and operational management, provided these do not override your rights

  • Legal obligations: where processing is required under applicable laws or regulations

6. Data Sharing Within Our Business

Your personal data may be shared and used across Collins Search and its affiliated divisions, including but not limited to Matchly, where relevant for:

  • Providing recruitment and related services

  • Improving service delivery and candidate matching

  • Managing business operations and client relationships

All divisions operate under consistent data protection standards and confidentiality obligations.

7. External Data Sharing

We may share your personal data with:

  • Clients and prospective employers, where relevant to recruitment processes

  • Service providers supporting our operations (e.g. CRM platforms, cloud storage providers, IT systems)

  • Professional advisors (legal, compliance, or financial) where necessary

In addition, we may share, license, or otherwise make available certain personal data to third parties for commercial purposes, including within the recruitment, talent, and data insights sectors, where permitted by applicable law.

Where such activity takes place:

  • We will ensure there is an appropriate legal basis for processing, including consent or legitimate interests where applicable

  • We will take reasonable steps to ensure the data shared is relevant, proportionate, and, where appropriate, pseudonymised or aggregated

  • Third parties will be contractually required to handle personal data securely and in accordance with applicable data protection laws

We do not engage in the sale of personal data in a manner that would be considered unlawful under applicable data protection legislation.

8. International Data Transfers

Given the international nature of our business, your personal data may be transferred to and processed in jurisdictions outside your country of residence.

Where this occurs, we ensure appropriate safeguards are implemented, including:

  • Standard contractual clauses or equivalent mechanisms

  • Working with reputable providers with strong data protection frameworks

  • Ensuring adequate security and confidentiality measures

9. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, including:

  • Maintaining candidate records for current and future opportunities

  • Supporting long-term client relationships

  • Meeting legal, regulatory, and audit requirements

We periodically review stored data and securely delete or anonymise data that is no longer required.

10. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • Access controls and role-based permissions

  • Secure storage systems and encryption protocols

  • Confidentiality obligations for employees and contractors

  • Regular system monitoring and security updates

While we take all reasonable steps to protect your data, no system can guarantee absolute security.

11. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data

  • Request correction of inaccurate or incomplete data

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent at any time

  • Request transfer of your data (data portability)

Requests can be made using the contact details below, and we will respond in accordance with applicable laws.

12. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:Enhance user experienceAnalyse website usage and performanceYou can manage or disable cookies through your browser settings.

13. Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites.

14. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or business practices.The most current version will always be available on our website.

15. Contact Information

If you have any questions, requests, or concerns regarding this Privacy Policy or your personal data, please contact:Email: team@collins-search.com

16. Complaints

If you are not satisfied with how your personal data is handled, you have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.